It is a privilege to have a staff computer to use at work. It truly is. It is important to remember that the staff computer is not the same as the home computer. Therefore, personal photos should not be saved on the Z drive. It's best to download one's photos from a digital camera at home.
I went through my files on the 'Z' drive before beginning this 'Next Generation' Spring Cleaning exercise. In doing so, I discovered some files that were no longer necessary. Documents that I had created at my previous branch and other, miscellaneous files were taking up unnecessary space. I deleted them and cleaned up my folder.
In the 'P' drive, I went through staff photos and placed some pictures on Flickr.
This was a helpful exercise.
Tuesday, April 15, 2008
Spring Cleaning: Email
I mean, maintaining an email account is like maintaining a beard. You can let it go and not do anything do it if you want. But then it will become big and hairy!
My work email can easily become out of control with page after page of emails. It is important to clean house every now and then.
For this exercise, I edited my folders, cleaned out/moved emails in all folders, and cleaned out my address book. I realized while doing this exercise I had folders I no longer needed. In addition, I discovered some email messages were over 3 years old!
After weeding my emails and folders, my quota useage dropped to the lowest it's been in several months. Yay!
My work email can easily become out of control with page after page of emails. It is important to clean house every now and then.
For this exercise, I edited my folders, cleaned out/moved emails in all folders, and cleaned out my address book. I realized while doing this exercise I had folders I no longer needed. In addition, I discovered some email messages were over 3 years old!
After weeding my emails and folders, my quota useage dropped to the lowest it's been in several months. Yay!
GTD
The Wikipedia article about GTD is a very good one. The GTD process is an excellent way to harnass the power of the mind. The mind if not reigned in, can go in all sorts of directions. An important thought or idea may pop up and then be gone.
Forgetting about an important phone call or appointment can be a frustrating experience. This is where GTD steps in and helps.
For me, it is important to capture my thoughts before they disappear. The notion of capturing or collecting what is in my head is important. For example, at work, I keep a list of what I need to do for the day. In another space in a notebook, I record any assignments given to me on top of my to-do-list. Then, if I have a thought or question for my supervisor I immediately write it down to bring up or discuss at a later time.
There is so much to like about GTD. The idea of managing files for our lives is an excellent one. Also, I like the idea of doing something immediately if it takes 2 minutes or less. If not, it can be deferred.
Forgetting about an important phone call or appointment can be a frustrating experience. This is where GTD steps in and helps.
For me, it is important to capture my thoughts before they disappear. The notion of capturing or collecting what is in my head is important. For example, at work, I keep a list of what I need to do for the day. In another space in a notebook, I record any assignments given to me on top of my to-do-list. Then, if I have a thought or question for my supervisor I immediately write it down to bring up or discuss at a later time.
There is so much to like about GTD. The idea of managing files for our lives is an excellent one. Also, I like the idea of doing something immediately if it takes 2 minutes or less. If not, it can be deferred.
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